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Kickoff Suggestions

Suggestions on how to hold a Stake Oakcrest Kickoff Meeting

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  1. Pick a date and time for your stake’s kickoff meeting. Invite the ward young women leaders who are handling Oakcrest and a stake priesthood leader. Hold your meeting sometime before the end of February.
  2. Compile a list of the girls in your stake that are currently in the 7th grade.
  3. Invite the ward young women leaders who are handling Oakcrest, a stake priesthood leader, and all eligible young women and their parents. Make sure every eligible girl is invited to the Oakcrest kick-off. Many parents and girls do not know anything about Oakcrest and need to be informed of the opportunity. Encourage ward leaders to give invitations to eligible less active and nonmember girls who live in their ward boundaries.
  4. Assemble packets for the girls. Include a registration card and the following forms found in the back pocket of your Oakcrest binder: About Oakcrest–Information for Campers and Parents, What the Campers Said About Oakcrest 2017 , What to Bring to Oakcrest, Oakcrest Central Busing Location Directions, and the Oakcrest Missionary Service Flyer. Make a few copies of the Oakcrest Epipen Form for girls who will be bringing epipens to camp. Laurel buddies and the parents of the campers requiring Laurel Buddies should also receive the Laurel Buddy Agreement. Please write the name and phone number of your stake’s Oakcrest contact person at the bottom of the About Oakcrest form before copying.
  5. At the Kickoff:
    • Show the current Oakcrest flash drive. The flash drive answers a lot of questions and shows the girls what the camp is all about. When campers see the video they become familiar with the camp and can help with many things including homesickness.  Click here for flash drive instructions.
    • Let the parents know when the cards and money are due to the ward/stake.
    • Go over the registration card and the other forms in the packet.
    • Discuss roommates: Point out that Oakcrest will now only accommodate twosomes and that each girl must have the other girl’s name on her registration card in order to be placed together.
    • Let ward leaders know when they need to turn the money in to you. Hint: allow yourself about two weeks prior to the Stake Registration Day (March 10, 2018).
    • Make sure that every parent has your name and number so that they know who they can call with questions.
    • Give the parents the Oakcrest website information:
    • Make mention that Oakcrest does not take the place of ward or stake camps. (Oakcrest is an optional or supplemental camp, but we would like every eligible girl to be invited to Oakcrest.)
    • Remind the campers and parents of the optional request to send new men’s white shirts or women’s cap-sleeve t-shirts with their camper. These will be cleaned and then pressed by the campers and sent on to MTC’s all over the world for missionaries who can’t afford them.  A flyer for this project is included in their packet.
    • Emphasize that girls can only attend Oakcrest once, right after they complete 7th grade.  Girls with parents who live in different stakes cannot attend twice.
    • Allow time for questions and answers.
  6. Other Tips:
    • Some stakes have the parents turn in the registration cards and money AT the kickoff meeting instead of turning them in later.
    • Review some of the statements made by past campers found in the document What Campers Said About Oakcrest 2017.
    • Have a couple of girls that went to Oakcrest last summer talk about their experience.
    • Sing camp songs or have them playing as prelude.
    • Have refreshments.
    • Make the meeting as brief, yet informative, as possible.
    • Make it fun!
    • Reminder: On March 10th (Stake Registration Day), turn in the registration cards from your stake, the Oakcrest flash drive, two copies of the Stake Registration List, and one stake check for the full amount due written to Oakcrest Girls Camp.