Stake Leader Checklist

This form contains step-by-step reminders to guide leaders through the Oakcrest process.

Stake Leader Checklist PDF

A FEW MONTHS BEFORE OAKCREST:

  • Request a list of eligible young women from your stake clerk using birthdates between September 1, 2009 and August 31, 2010. Please make sure the young women on this list will be finishing the 7th grade in 2023 before inviting them to register.
  • Plan and hold your Stake Kickoff Meeting in early February. Follow the instructions under Stake Kickoff Meeting on the website.
  • Schedule a deadline for all wards to have their checks and forms to you. Make the deadline at least 14 days before Stake Registration Day.
  • Oakcrest will send you a list of registered campers from your stake. Make sure you have a completed Signature Form from each camper. Staple roommates’ Signature Forms together. Make sure you have EpiPen and Buddy Agreement forms if required.
  • Request one stake check for all campers in your stake made out to Oakcrest Girls Camp.
  • Take the required registration materials to Stake Registration Day in March at your assigned time.
    Please bring:
    • One stake check made out to Oakcrest Girls Camp.
    • The flash drive containing the Oakcrest introduction movie.
    • All completed forms:
      • Signature Forms with no more than 2 roommates stapled together.
        Double check that each card has all three required signatures.
      • The Buddy Agreement must be signed and attached to each buddy’s Signature Form.
      • Any required EpiPen Forms.
  • If your stake has been given a camp opening or camp closing assignment, remind your priesthood leader to obtain the required number of volunteers for your assigned day.

TWO WEEKS BEFORE OAKCREST:

  • Invite the stake presidency and their wives, the bishops and their wives, and the stake Young Women presidency to Young Women Activity Night on Thursday. Print and copy the Young Women Activity Night Information form and the Map to Oakcrest and give them to all invited leaders.
  • Remind the girls in your stake of your upcoming camp dates and the importance of reading through the information found under Campers on the website. Emphasize that they need to be on time to the busing location and dressed appropriately (modest shirts, long pants, socks, closed-toed shoes). Remind them that no snacks are to be eaten on the bus.
  • Find female chaperones (18 years and older) to ride with the campers on the buses on Monday and Friday, and give them the Chaperone Information sheet.
  • Purchase duct tape in your stake color and have the girls label their luggage by the Monday morning of camp. It would be a good idea to get the girls together before that morning to label their luggage. Make sure they follow the labeling instructions found in their camper’s packet. Girls from another participating stake attending with your stake and girls from your stake attending with a different stake will use grey tape to label their luggage.
  • Make sure your 2024 Projection Questionnaire has been submitted. This form is located under the Forms tab.

THE MORNING OF OAKCREST:

  • Plan to be at the central busing location on Monday morning by 7:30 a.m. Bring list of girls attending with your stake to use for checking in the campers. (Oakcrest will email this to you.) Also bring your cell phone, colored duct tape, and Oakcrest Busing Form.
  • Meet the girls attending with your stake at your designated station to check them in, label any unlabeled items, and give them their bus tickets (provided by Oakcrest). Then direct them to their assigned bus. Please do not bring treats to the busing location for your girls. This causes problems for girls with severe allergies.
  • Once your chaperone(s) and your bus have arrived, direct your campers to load their luggage. Pillows, backpacks, and water bottles can be taken on the bus. Chaperones will collect their bus tickets as they load the bus.
  • After all your girls have checked in or at 8:20 a.m., fill out the Oakcrest Busing Form and turn it in at the Open Enrollment table.

DURING AND AFTER OAKCREST:

  • Members of the stake Young Women presidency should go to Oakcrest on Activity Night. Remind your bishops and stake presidency to do the same. The program for Activity Night is under the direction of your stake.
  • Help take care of any lost and found issues for your stake after Oakcrest as needed.